Business Expense Cards for Employees

Regain control with prepaid expense cards

Real-time insights
Track spending with instant notifications and ensure your finance team always has the oversight it requires. Use the centralized digital platform or connect via mobile app to keep employee spending data within reach.
Flexible spending
Update and change the rules when it suits. Design your own company card program that adapts to your specific business needs, with top-up capabilities and custom spending limits for each team member.
Team satisfaction
Give managers the power to find budget details and update expense categories when required. Automate accounting processes and let employees submit receipts instantly through the platform, to avoid the end-of-month chase.

Volle Ausgabenkontrolle

Mit unserer All-in-One-Software zum Ausgabenmanagement gewinnt Ihre Finanzbuchhaltung volle Transparenz über jede ausgehende Zahlung. Die Daten lassen sich zudem in Ihre Buchhaltungssoftware, Ihr ERP-System oder direkt zu DATEV exportieren.

Genehmigungen & Regeln
Teambudgets
Rechnungen
Spesen
Virtuelle & physische Karten
Ausgabenreports
Automatisierte Buchhaltung

Digitale Belegerfassung

Erfassen Sie Ausgaben wie Spesen und Reisekosten GoBD-konform per App oder Online-Tool, analysieren Sie Ihre Zahlungsausgänge und übertragen Sie die Daten in andere Buchhaltungsprogramme, z.B Ihr digitales Kassenbuch. Spendesk-Nutzer sammeln 98% der Belege pünktlich ein.

Digitale Belegerfassung

Digitale Belegerfassung

Digitale Belegerfassung

Digitale Belegerfassung

Connect business cards to your accounting system

Say goodbye to end-of-year data entry. Sync your spending activity in one place by directly integrating other tools and ERPs like Xero, Quickbooks, Freshbooks, Microsoft Dynamics, SAP, and Netsuite.

WHAT OUR CUSTOMERS SAY

Everyone likes it, because they have full autonomy to spend what needs to be spent.

4.7/5

4.8/5

4.4/5

Aaron Townsend, Financial Controller at Habito

Business expense card FAQs

View some of the most common questions and answers related to Spendesk business debit cards.

Personal credit cards are easy to misuse due to the lack of boundaries around spending. Business credit cards are hard to track since you'll typically only receive statements at the end of each month (which could be too late). Plus, they can affect the credit score of the entire company- since each company credit card is linked to a sole line of credit.

Even typical debit cards create problems as they are all linked to the same account- it's hard to keep track of the purchases of each employee. Instead, company expense cards (powered by Mastercard) allow you to establish a request and approval purchase for every purchase, if necessary.

Spendesk expense cards don't offer cash back. Instead, they save the company money and effort by reducing fraud and ensuring that all business spending is approved in advance. And employees love not having to manage receipts and expense claims manually.

Our all-in-one platform allows you to access billing, invoicing, and reporting seamlessly. Automate VAT extraction, receipt reconciliation and significantly reduce your month-end close by creating spending rules and workflows. Export your data to third-party platforms (like Quickbooks, Xero, or Sage) to manage your financial information easily.

Every individual cardholder will have their own spending limits as set by their individual manager or the finance team. Tops ups are available and can be requested by the employee, for example, in the case of an emergency purchase. The only limit to this is set and controlled by the team member in charge of approval.

Control overspending. Manage debit limits and create spending rules to ensure that the finance team can manage their budget while employees continue to feel trusted.
Speed up month-end. Spendesk's intuitive platform includes automated receipt reconciliation and integration with accounting software. Take advantage of real-time spending notifications with the business expense cards to speed up your month-end and close accounts quickly.
Easy approval. Enjoy a seamless flow between finance teams, managers and employees. Enable your staff to request top-ups outside of their usual spending limits and support them by providing extra funds when necessary.

There is no charge to make unlimited transactions through employee expense cards. There is also no monthly or annual fee to deposit money into the cards; since we're using a centralized account that is not linked to your business bank account.

Learn more about pricing.