Expensify Alternative: Expense Management

The 7-in-1 difference

4x
faster end-of-month closing
100%
visibility on all operational spend
£0
setup & no hidden fees
95%
receipt reconciliation in just 2 days
Unlimited
virtual cards, subscriptions & users

Spendesk & Expensify: Side-by-side comparison

Manage expenses, orders, invoices & card payments centrally in one solution.

Spendesk

Expensify

Secure online payments

Unlimited virtual cards for online payments

Pre-approval for employee payments

Centralised subscription management

Pay on the road

Smart debit cards with built-in rules

Mobile app for Android & iOS

Digital invoice management

Process & pay invoices digitally

Approval workflows for orders from employees

Preparatory accounting

Native accounting integrations

Manage travel expenses

Additional travel expenses

Mileage

Book a demo

All company spend in one tool

Spendesk combines centralised billing and expense management with smart payment
tools, such as virtual & physical debit cards.

Approval and policies
Team budgets
Invoice payment
Expense tracking
Virtual & physical cards
Spending reports
Pre-accounting automation

Digital expense reports

If employees forget their card or card payments are not accepted, they can create 100% digital expense claims in no time. They simply photograph their receipt and submit it with one click via the Spendesk mobile app (Android & iOS). Spendesk automatically extracts all crucial information using OCR technology. Interesting for finance teams: All expense claims, like other company expenses, can be viewed by finance teams from anywhere at any time. Expense reimbursements can also be sent directly from the Spendesk platform.

Virtual debit cards for secure online payments

Employees use virtual cards to pay securely and autonomously in e-commerce. These cards are an ideal alternative to shared credit cards or corporate credit cards, where credit card data is shared by several employees. Virtual cards can also be used for software subscriptions and services. Virtual cards reduce the internal and external risk of fraud when making online payments.

One central process for all requests & payments

Spendesk centralises employee expense management in one solution and provides a clear process for all expenses. Employees request an expense via the platform; their manager reviews it and can approve it with one click. The same applies to orders and the associated invoices. Pre-approvals up to a certain budget, under 50€ for example, are also possible.

Digital accounting

Gone are the days when finance teams had to hunt for receipts at the end of the month. Spendesk automatically reminds employees to upload receipts. We also automate the reading of VAT and the mapping of G/L accounts and receipts using OCR technology. Link your data with software solutions such as DATEV, Xero, Netsuite or Sage thanks to integrations and customisable exports. Thanks to the continuously updated dashboard, you have real-time access to all payments and receipts and maintain a complete overview.

How Spendesk makes life easier at Mention Me

"Spendesk has made my life literally a thousand times easier.”

FAQ

We have summarised the most frequently asked questions
about Spendesk & Expensify.

The American company Expensify sells an expense management solution that lets employees photograph and digitally submit their receipts via a mobile app for iOS & Android, in order to be reimbursed for these expenses. Expensify integrates with the accounting software Quickbooks, among others.

Spendesk is not an expense management software, but the first all-in-one spend management solution that gives finance teams 100% visibility and control over all business expenses.

Employees can autonomously and securely pay for what they need in e-commerce and on the go, and finance has real-time access to all expenses, keeping them on track.

Secure, customised payment methods, such as Mastercard virtual and physical cards, ensure all spend follows set policies. Approval workflows give managers the ability to approve or reject payments. Spendesk streamlines your expense and invoice management for all employees, and can be used in the office and on the go thanks to the online platform and mobile app.

Expensify is a software solution that specialises in expense management. With this type of expense management solution, employees advance expenses and then get reimbursed.

Spendesk, on the other hand, is a spend management solution; automated expense management is only part of the tool. Instead, Spendesk combines approval workflows and clear processes with secure payment methods. Employees can pay online with Mastercard virtual credit cards, submit orders and invoices, and get physical debit cards for on-the-go. The goal is to manage all employee expenses centrally in one solution.

Other software solutions that specialise in expense management include Rydoo, Fyle, Emburse, Chrome River (focus on travel expense reports) or Zoho Expense. These tools can also be used in project management, e.g. when working with freelancers. Expenses can also be managed with ERP systems such as SAP and ABACUS. SAP has developed SAP Concur for this purpose. This solution is particularly suitable for large companies with several hundred employees.

Yes, the Spendesk app for Android & iOS can be downloaded free of charge by our customers from the App Store and Google Play. Employees can use the app to photograph and upload their receipts with their smartphone, submit expenses, and make requests for their physical card to be charged by a manager.

Yes, Spendesk Debit Cards are protected against fraud by Mastercard's "Zero Liability Protection." This liability protection applies to your in-store purchases, online or mobile device payments, and all ATM transactions. You can find more information about this on the MasterCard website.

Spendesk is available for companies in the European Economic Area (Germany, France, United Kingdom, Spain, Norway, Sweden, Denmark) and in the United States.

Users can create their wallets with currencies in Euro (€), US Dollar ($), Pound (£), Danish Krone (DKK), Norwegian Krone (NOK) and Swedish Krone (SEK).

Yes! You can reach our customer support by email (hello@spendesk.com), and arrange to speak to the team by phone. Our staff in Germany (Berlin), France (Paris) the United Kingdom (London), and the United States (San Francisco) will be happy to help you, free of charge of course.