Expense tracking software for businesses of all sizes
Digitise your business expense reports, automate employee receipt capture, and quickly export all relevant data to the accounting software of your choice. Spendesk makes it fast and easy to track all business expenses in real time.
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TRUSTED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES
Welcome to Bookkeeping 2.0
4x
faster end-of-month closing
100%
visibility on all operational spend
£0
setup & no hidden fees
95%
receipt reconciliation in just 2 days
Unlimited
virtual cards, subscriptions & users
OUR 7-IN-1 PLATFORM
Seven key challenges.
One solution.
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Track and record all company expenses
Fully digitise your expense capture process
Streamline all employee spend
See and approve expenses in real time
Intuitive expense tracking
Keeping track of funds spent in the field is essential for accounting and project management purposes, but using a clunky expense tracker can stall productivity while teams try to report their spend. Spendesk solves this with a user-friendly expense tracking app that makes receipt scanning simple and easy. The entire process can be handled in seconds, and uploaded scans are immediately visible inside the Spendesk platform for instant approval.
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Made for mobile teams
Teams in the field won’t have time to manage spreadsheets or balance bank accounts while in transit from one location to another. That’s why Spendesk is equipped with a variety of tools to maintain spend visibility on the road. Controllers and finance teams in the home office can see billable expenses as they are reported through the Spendesk mobile app. It’s also possible to issue both virtual and physical credit cards with preassigned spending rules to ensure that all travel spend aligns with company guidelines.
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Automated approval processes
No matter whether you’re a small business or a corporate enterprise, automation tools can help you streamline tedious processes and reduce manual workloads. Expense tracking is no different. With Spendesk, employees will be regularly reminded to submit receipts for every expense. The platform’s onboard OCR will automatically read, match, and categorise receipts so that reimbursement is fast, easy, and instantaneous.
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Scalable and modular expense tracking systems
Need to track expenses across multiple teams? Working with self-employed freelancers or third-party contractors? Spendesk expense tracking tools make it easy to monitor and pay out any expenses accrued for temporary workers. Simply have them install the Spendesk app (iOS/Android) onto their mobile device to access tools for fast reporting and reimbursement.
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Built-in mileage tracking
Expense tracking is about more than one-off purchases while on the road. With Spendesk, you can keep track of all accrued expenses in the field, including mileage accrued on personal vehicles. Calculate mileage automatically, set reimbursement rates, and had employees submit expense reports automatically with just a few taps.
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AARON TOWNSEND, HEAD OF FINANCE AT HABITO
Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated.
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Expense Tracking Software — FAQ
We’ve answered the most common questions about expense tracking and the Spendesk mobile app.
Spendesk tracks employee expenses by combining corporate physical and virtual cards with mobile receipt capture and automated expense reports. Spendesk's smart policies, budget controls, and real-time spend dashboard automatically categorize transactions, attach receipts to line items, and reconcile spend for finance teams, eliminating manual entry and reducing month-end close time.
Spendesk automates expense approvals with configurable approval workflows, smart policies, and pre-approval requests tied to budget limits. Spendesk routes approval requests to designated approvers, records approval history in an audit trail, and enforces card controls so finance teams get faster sign-off, consistent policy enforcement, and clear documentation for compliance.
Spendesk integrates with accounting systems such as Xero, QuickBooks, NetSuite, and Sage to export categorized transactions, receipts, and approval metadata directly to the general ledger. Spendesk's mapping tools and one-click export synchronize chart of accounts and accelerate reconciliation, reducing manual journal entries and improving month-end accuracy for finance teams.
Spendesk handles receipts and reimbursements by attaching mobile-uploaded photos, emailed receipts, and automatic transaction matching to card charges, then generating automated expense reports for reimbursement. Spendesk's receipt matching and mobile app streamline approval and payout workflows while keeping receipts linked to ledger entries for audit-ready reimbursement records.
Spendesk protects corporate expense data with bank-level encryption, role-based access controls, and encrypted processing for virtual and physical cards. Spendesk's audit logs, approval history, and spend controls provide traceability, enable internal compliance checks, and supply documented evidence for external auditors reviewing payment activity and policy adherence.
Spendesk is the perfect solution for your business
Expense management software 
Petty cash accounting software 
Budgeting software Streamline expense and budgets tracking with Spendesk
Keeping track of business expenses has never been easier.