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What is Intake to procure (I2P)?

A modern approach to procurement that provides a centralised interface for employees to request, approve and collaborate on procurement processes, from initial need identification through to final purchase order or contract creation. It serves as a single front door for all procurement requests, including purchases, contracts, renewals, and vendor onboarding.

Key components

  • Dynamic intake forms that adapt to request types

  • Automated approval workflows

  • Stakeholder collaboration tools

  • Risk monitoring systems

  • Integration with existing procurement systems

  • Comprehensive oversight capabilities

Process steps

  • Creating comprehensive dynamic intake forms that adapt to request types

  • Designing and implementing approval sequences

  • Engaging relevant stakeholders and assigning specific tasks

  • Aligning teams on requirements and scope

  • Confirming process launch with executive alignment

  • Monitoring for risks and necessary approvals

  • Finalising the process and analysing results

Benefits

  1. Increased employee adoption of procurement processes through improved user experience

  2. Enhanced operational efficiency through automation and streamlined workflows

  3. Better risk mitigation through early involvement and systematic oversight

  4. Improved spend control and visibility across the organisation

  5. Reduced approval cycle times and faster vendor onboarding

  6. Integration with existing procurement and ERP systems

Key features

  • Centralised interface for all procurement requests

  • Collaborative approval workflows with full visibility

  • Integration capabilities with P2P and ERP systems

  • Comprehensive vendor management

  • Automated renewal management

  • Detailed spend analytics

  • AI-powered workflow automation

  • Impact on procurement metrics

Quality metrics

  • Better vendor management

  • Enhanced relationship oversight

  • Improved supplier performance assessment

Delivery metrics

  • Improved cycle times

  • Streamlined process efficiency

  • Reduced emergency orders

Cost-saving metrics

  • Increased spend under management

  • Enhanced strategic sourcing

  • Better price competition

Departmental benefits

Procurement teams

  • Better process adoption

  • Increased strategic focus

  • Improved stakeholder satisfaction

Finance departments

  • Enhanced spend visibility

  • Better budget control

  • Reduced rogue spending

IT teams

  • Earlier involvement in technology purchases

  • Reduced shadow IT

  • Improved resource allocation

Security teams

  • Automated compliance checks

  • Better risk management

  • Enhanced vendor assessment

Legal departments

  • Proactive contract review

  • Streamlined approval processes

  • Reduced emergency requests

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